Access Services Librarian


Library & Information Technology Services at the University of the South is recruiting an Access Services Librarian.  The position provides leadership, coordination, and staff and student supervision in the Access Services department. This department is part of the Collections Management team, a collegial and supportive team encompassing the following other departments: Acquisitions, Cataloging, Interlibrary Loan, and Serials. This position reports to the Director of Collections Management.

University of the South
Sewanee, TN
Application Deadline: 
Open until filled
More Information: 

Typical Duties & Responsibilities: 

  • Directs and participates in the activities of Access Services staff in the work of circulation, reserves, copyright issues, stack projects and maintenance, and the provision of excellent user-centered services at duPont Library.
  • Overall managerial responsibility for three non-exempt staff and 22-27 student employees.
  • Performs a wide range of duties associated with supervising staff: creates training documents, monitors budget for student employees, sets priorities, plans workflow and projects, resolves problems, interprets and administers policies.
  • Recommends for hire, trains, supervises, develops, and evaluates departmental staff and student workers.
  • Serves as a back-up to Access Services staff to assure coverage of all desk hours. Ability to accommodate flexible scheduling as needed including night and weekend hours.
  • Troubleshoots circulation module issues in Sierra; participates in developing efficient workflows and reporting for circulation functions in Sierra.
  • Formulates and recommends Access Services policies and procedures including registration and patron downloads of new patrons, maintenance of the patron database, borrowing privileges and procedures, overdue and recall policies, fine policies, stack maintenance and library access with the Director of Collections Management.
  • Plans and coordinates stack shifting and maintenance projects and is responsible for continuous maintenance and inventory of the library collections.
  • Serves as the resource person for copyright and intellectual property issues. Processes copyright permission requests for faculty, monitors the budget for copyright permissions, and communicates with the Copyright Clearance Center.
  • Serves as a resource for duPont Library on all matters related to circulation, reserves, copyright issues, patron accounts, fiscal services for fines and charges – collecting and depositing money, lost materials, and monitors trends in access services.
  • Creates and maintains Access Services and related web pages in LibGuides. Responsible for maintaining current library hours on main library web page.
  • Upholds the confidentiality of patron records and access.
  • Collaborates with staff to collect, analyze, prepare, and communicate statistical reports relating to Access Services.
  • Participates in outreach to our patrons through answering questions about library services and responding to issues or suggestions.
  • Engages in professional development activities and identifies and recommends technology to improve the Access Services department by keeping current on upgrades and enhancements to software.


  • Master’s degree in library and information science or equivalent
  • 3-5 years substantial experience in one or more areas of access and information services in an academic library: circulation, reserves, stack maintenance; 3-5 years of professional experience in progressively responsible supervisory experience; Substantial experience with an integrated library system (ILS). Preferred: Experience with Innovative Interfaces Sierra ILS; Experience in managing an academic access services department; Knowledge of United States copyright law and intellectual property issues; Knowledge of online database searching, intermediate technology skills including Microsoft Office Suite, and familiarity with library and office equipment.
  • Demonstrated customer service orientation is required; Ability to work some evening and weekend hours; Excellent written and oral interpersonal and communication skills; Capability to set and deal with multiple priorities and have excellent attention to detail; Ability to build collaborative and mutually beneficial working relationships with people of varying backgrounds; Desire to thrive in a team-based environment and work collaboratively; Proven ability to initiate and implement projects; Demonstrated commitment to professional development and growth; Capability to lift and move large numbers of books and work with low and high shelving.

The position is a full-time, full-year exempt position.

Non-Descrimination Statement:  

The University of the South’s policy against discrimination, harassment, sexual misconduct, and retaliation is consistent with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, 34 CFR Part 106, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973 and 34 CFR 104.7, the Age Discrimination Act of 1975, the Age Discrimination in Employment Act of 1967, and the Genetic Information Non-Discrimination Act of 2008. In addition to contacting the Title IX Coordinator, who is the compliance coordinator, persons with inquiries regarding the application of Title IX and 34 CFR Part 106 may contact the Regional Civil Rights Director, U.S. Department of Education, Office for Civil Rights, Region IV, 61 Forsyth Street S.W., Suite 19T70, Atlanta, Georgia 30303.

See the full posting at

Required Documents:

  • Resume
  • Cover Letter